Privacy Policy

Introduction

FleetGuard Compliance ("we", "our", "us") is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information when you use our compliance monitoring services.

Information We Collect

We collect information that you provide directly to us, including:

• Contact information (name, email, phone number)
• Business information (company name, O-License details)
• Fleet information (vehicle registrations, MOT dates, service schedules)
• Driver information (license details, CPC card expiry dates)
• Communications you send to us

How We Use Your Information

We use your information to:

• Provide our compliance monitoring services
• Send you weekly RAG reports and compliance alerts
• Communicate with you about our services
• Improve our services
• Comply with legal obligations

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations. When you end your subscription, we will delete or anonymize your data within 90 days unless required by law to retain it.

Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to processing of your data
• Request data portability
• Withdraw consent at any time

Cookies

Our website uses essential cookies to ensure proper functionality. We do not use tracking or advertising cookies.

Third Parties

We do not sell your personal information. We may share data with service providers who help us deliver our services (e.g., email providers, hosting services), but only as necessary and under strict confidentiality agreements.

Contact Us

If you have questions about this privacy policy or wish to exercise your rights, contact us at:

📧 info@fleetguardcompliance.co.uk
📞 07502 024607

Changes to This Policy

We may update this policy from time to time. We will notify you of any significant changes by email or through our website.